Google Forms Turned Up A Notch!
Password Protect and 4 Other Amazing Google Forms Tricks
Google forms are arguably the most transformative edtech tool in use today. They can be used for so many purposes. From submitting assignments, formative and summative assessments, and good old fashioned surveys, to taking attendance at club meetings and opinion polls, Google forms are widely used by both teachers and students. It’s no wonder, they are simple and fast to create and user friendly for the responders. The team at Google has been making a few adjustments to Google forms that you might not know about. Some features are still being rolled out.
Sit tight because these 5 tips might make your head explode!
1. Password Protect Your Form With Response Validation
Don’t want just anyone to be able to access and complete your form? No problem, you can create a “password” by using response validation. This one isn’t really so new but many people don’t know about it.
Here’s a pictorial of the 3 steps to follow:
1.Just click the three dots next to the Required tab and click response validation. Make sure you are in short answer mode. Don’t forget to make the question required.
2. Here is where you can set the parameters.
3. For a password, set it to “Text” “Contains” and then enter the password EXACTLY how it must be entered to use. Where it says “Custom Error Text” write in something like- wrong password, try again.
2. New Question Type: The Checkbox Grid
This new type of question option allows your respondents to choose from multiple options in a table. This is really helpful for things like finding meeting times. You set the rows. The example here shows the days of the week. You then set the columns. The image here shows one with class periods on it.
Here is what the checkbox grid looks like to the respondent. I could see this being used in many ways for multiple disciplines. I’m thinking characters and traits, equations and properties, figures in history and events. I know you will put this one to good use!
3. File Upload Capabilities:
Finally! Our suggestions have been heard and Google has added the ability for respondents to upload a file into the form. When you add a question, just choose “file upload”. You will see the options below. Everything from an image, PDF, video, audio file and more. You can have them add multiple files and set the maximum size allowed.
4. Give Feedback In Quiz Mode:
Of course you know that Google forms now has quiz mode where you can assign points and even give an answer key. The form will grade itself! If you set the grades to be released manually, the email addresses will automatically be collected AND you can give feedback within the quiz. When your students get their grades, they will see the feedback you left for them within the questions.
Here is what the quiz settings look like:
5. Set Preferences that will apply for ALL of your forms!
Are you sick and tired of marking every question as required? Well now you can set preferences for your forms. You can automatically collect respondent’s email addresses, mark all questions required, and even preset point values for quiz questions. Once you set your preferences, that will be the default setting for all of your forms. Click the three dots in the upper righthand section of your screen and open Preferences.
Here is what the preferences options look like:
Coming Soon! Look for Intelligent Response Validation.
How are you using Google forms?
Go ahead and post in the comments below.
Want to work on these together? I’m happy to work with you and show you how to use these features in a way that makes sense for you and your classroom.